How To Set Up Your Holiday Programme

Here's how to create your first Holiday Programme, you can then use this as a base template for future programmes.

1. Head over to Activities tab

2. Select Create An Activity

3. Choose Holiday Programme

4. Select your run period

5. Click the 'Let's go!' button

General Settings

1. Choose a Category

2. Choose your venue from the second drop-down menu

   • If your venue is not there, click the Create new venue button to the right

   • A form will populate where you will fill in the details of your venue

3. Select the staff who will be at the activity

4. Select your type of attendees:

   • Children (their parents will make the bookings)  OR

   • Adults/young adults (will make bookings themselves)

5. Type in your Activity Name

6. Add Room directions (if needed)

Online Listing Details

1. Write a description of the activity that will be seen on the activity page

2. List items your attendees need to bring and/or wear, and list highlights of the activity. These will appear as bullet-point lists on your online listing

3. If you have important information that you need everyone to read, you can provide it here. This message will display in a red Important Information alert box immediately above the booking form

4. Upload a Promo Image to enhance your tile

5. Attach any flyers in a form of a pdf

Session Times And Cost

Dates

1. Select dates when the activity will be running

2. Amend Attendee limit, Start & Finish times and Session Cost - if required

Additional Items

Add any additional items you may want to charge your customers for.

Discounts

You can offer any of the discount types available. Please see here for more information:

• Activity Discounts & How They Apply

• How To Setup Promo Codes

Booking Settings

1. You can specify when you would like your bookings to close

2. You can choose to add attendees to a waiting list if the maximum number of allowed attendees has been reached

3. If you select Yes for "Attendees must complete Safety Form before attending" then the attendee (or parent) will receive reminders for incomplete Safety forms

4. You can prevent customers from editing their existing bookings within a specified period

5. You can choose to sign each attendee in by Session Category.

Invoice Settings

1. Invoices can be generated In Advance or In Arrears

2. Choose your invoice due date

3. Choose if you would like to make credit card the only payment option (Please note that this feature is only available if you have chosen this option in your credit card application)

4. Choose your invoice and Xero tracking options (if applicable)

Subsidies

Enable or disable subsidies or vouchers for this activity

Online Publishing Settings

1. To enable customers to use the booking form to make bookings ensure the booking form is not hidden by selecting No

2. To allow bookings or inquiries coming through for this activity, click Yes

3. To publish the activity online and enable customers to find your minisite, click Yes

Last Updated: 27 Feb 2025