Within the Enrolmy for Providers Mobile App, onsite staff can sign attendees in and out of activities and mark them absent.
We recommend that all Enrolmy Providers attempt to capture customer sign-in and out times via the Enrolmy Sign In Kiosk on a tablet - before utilizing the Enrolmy for Providers Mobile App for staff to sign attendees in and out. This is to ensure that you capture customer signatures on a regular basis. The mobile app sign-in/out features should be used as a backup for attendees whose guardians have forgotten to sign the attendees in or out or if it was the staff who collected the attendees from their classroom.
All staff actions on the sign-in/out tab will be lodged against the day's attendance on the desktop version of the activity
The name of the staff member that signed an attendee in/out
The time that attendee was signed in
The time that attendee was signed out
All attendees marked absent by a staff member require an absence note from the staff member
This will be lodged against the day's attendance on the EMY Provider Portal
Sign-In/Out Overview
No Status list for attendees who are booked in but have not yet been signed in or marked as absent
Signed In list to identify all attendees that have been signed in
Signed Out list to identify all attendees that have been marked as absent or signed out.
Add Attendee button to add attendees to the attendance if they show up to the site or were missing from the list
Filters to organize the daily attendance list based on session name, age, school or additional item
Refresh icon to notify a provider when they should refresh their screen
Search to search for an attendee in your attendee list
Date Selection to choose a different day to view
How to Sign Attendee In/Out
All attendees booked in for the activity will initially show up in the No Status tab
At the beginning of the programme, swipe the attendee’s name right to sign them in
When the attendee leaves your care, head to the Signed In tab, and swipe right to sign the attendees out
How To Mark Attendee As Absent
Within the No Status List, swipe the absent attendee left to mark them as absent
Fill in their absence note and select OK
How To Add An Attendee
At the top of the No Status list, click Add Attendee
Search for the attendee that you wish to add
Select their name, and select the session that you want to add them to
The attendee will then be added to the No status list for the day, and you can swipe right to sign them in
How To Filter Attendees
You should know that:
To remove the filter popup from your screen, you must select Done
Only your selected category will appear in the sessions/filters list, i.e. if you select the aftercare category, then only aftercare sessions will appear in the filter
To filter attendees:
Within the Sign In/Out Tab, select the filters icon
The filters pop-up will now appear on your screen
Select the filter/s that you wish to use
Then select Done when you have chosen your filters
The attendees with your filtered sessions, age, school, or additional items will now be listed for you
Your selected filters will also appear at the top of your filtered list.
How To Refresh The Sign-In/Out Tab
If your organisation also uses the Sign-In Kiosk, you will need to refresh the Mobile App often to ensure that your lists are updated with the sign-in/out changes made by guardians
Long press on the sign-in/out tab and drag the screen downwards
A refresh icon will start to spin, indicating that a refresh is happening
Sometimes, a red refresh icon will appear on your screen if you haven't refreshed in a while