The Roll Calls feature on the Enrolmy for Providers App is helpful for staff to have an automated list of all attendees signed in for the session to mark them as present or not present. This feature is especially helpful on trip days.
All roll calls will be lodged and tracked against the attendance for the day on the desktop version of the activity.
How To Create A Roll Call
Select the Roll Call option from the bottom menu
Then select Create a New Roll Call
Choose a pre-loaded roll call or create a new one by selecting Custom Entry
Select Continue in the top right-hand corner
Choose the session/s you wish to create a roll call within and continue
All attendees that has been signed in for that selected session will show on your roll call list. You can also add any extra attendees to this list if need be, using the add attendee button
From the Not Present list, you can swipe right to mark the attendees as Present
If any attendees are Not Present, you will be required to provide a reason before you can save the roll call
Select Done to save the list
How To Run A Roll Call Again
You may need to run the same roll call again. To do so:
Tap the Roll Call tab
You should see your previously run roll call under the list of Completed roll calls
Tap this roll call, and you will be taken to the roll call summary screen. At the top of this screen, you will see the Re-run this roll call option
When you tap Re-run this roll call, an exact copy of the original roll call you created earlier in the day will be created, with the same name, and same filters, but all attendees will again be marked as Not present
You can begin your roll call again by swiping attendees in as Present
How To Track Roll Calls
All Roll Calls lodged in the Enrolmy for Providers App will be lodged and found within the Attendance tab in your EMY Provider Portal. There you will be able to clearly see the following:
When each roll call was taken
Who took the roll call
And the total number of attendees Present and Not Present
It is also possible to view a full list of all attendees and the reasons why Not Present attendees were marked as absent
To view this:
Head to the day's attendance within the activity on EMY Provider Portal
Select the timestamp of the roll call
Review the roll call information
Roll Call FAQs:
Q: What if an attendee’s name is not on the list?
Only attendees that have been signed in for the day can be added to a roll call. If they do not appear on the list, it means they were marked absent or not added to the signed-in list prior.
Q: What if an attendee remains as Not Present?
You need to provide a reason for why the attendee is absent before you can continue. You'll be prompted to do this on the roll call summary screen. Simply enter the reason why the attendee is absent. Tap the tick (Android) or "Done" (iOS) in the top right corner of the screen.