Set Up Your Programme Virtually

You will need to set up your virtual programme first, create online sessions and connect to your activity and then publish your activity.

Here's how to create your first online activity, you can then use this as a base template for future virtual programmes:

1. Select Create An Activity

2. Select Online Activity

3. Click the Let's go! button

General Settings

1. Choose Activity name

2. Choose Category

3. Select the Staff who will be at the activity from the next drop-down menu.

4. Select your type of attendees:

   • Children (their parents will make the bookings)  OR

   • Adults/young adults (will make bookings themselves)

5. Select the Age Range of your attendees from the drop-down menu

6. Select session date/s

7. Add session price, this will allow you to:

   • Create a session for every date

   • Include the time of the session

   • Include the length of the session

   • Limit your attendees

   • Set a charge for each session

Online Listing Details

1. Write a summary of the activity that will be seen on the search results

2. Upload a Promo Image to enhance your tile

3. Attach any flyers in the form of pdf

4. Save and then view your online listing activity

   • Your virtual programme will be listed as an Online activity type

   • Online activities are automatically switched on to take payments by credit card only

Connect Your Activity with Web Conference Call Links

1. Create your web conference / online call links i.e. Zoom links, Google Meet, etc.

2. Add the links against each session within your activity in Enrolmy

Assign A Host To A Session

1. Select the gear cog beside the session

2. Select Add Staff Member

3. Search for your staff member, they will need to already be added to your Enrolmy Account

Automated Communication Feature

1. Shout out your virtual activities to take bookings and payments

2. An email containing the session link, is automatically sent to customers when they book! Emails will contain:

   • The activity name

   • The time slot and group

   • And the host, if this has been assigned to the activity prior to the booking being made

3. When a customer clicks the Go To Activity Now button, they will be taken to the activity page where they can join the online call

Resend The Link To Attendees

1. Select all of the attendees with the tick-box

2. Select Email link

3. View the Communications tab to see that attendees have received the meeting link again

4. This would be handy to send out, five minutes before the virtual programme begins!

Last Updated: 10 Apr 2025