How to set up your Before and After School Care Programme

1. Go to the Activities tab in the top navigation bar.

2. In the top right-hand corner, select the Create an Activity button

3. Select Before and After School Care, and click the Select button

4. Click Let's Go button at the bottom of the page

General Settings

1. Choose your venue from the drop-down menu.

   • If your venue is not there, click the Create new venue button to the right and fill in your venue details

2. Select the staff who will be at the activity from the next drop-down menu

3. Select your type of attendees:

   • Children (their guardians will make the bookings)

   • Adults/young adults (will make bookings themselves)

4. Fill in your activity name

5. Select the age range of your attendees

Venue Information

If your location may be difficult to navigate to, you will need to provide your customers with directions.

1. Click on Show Advanced Options

2. Type in the directions for your customers to follow to arrive at the exact location of the activity

Activity Description

This is the description of your programme that your customers will see if they click on your activity

Important Info

1. If you have important information that you need everyone to read, you can provide it in the Important Info box

2. This message will display prominently in a red Important Information alert box immediately above the booking form

Session Times & Costs

Activity Calendar & Session Date

1. Select dates when the activity will be running

2. Click on the cog in the Actions column of the session to which you want to add details. This will open up an area to altar specific session details. Changes made here only impact one day. You can change:

   1. Prices for this particular session

   2. Attendee limit

   3. Start time and finish time

   4. Change the details as required

Additional Items

Add any additional items you may want to charge your customers for.

Discounts

There are three types of discounts you can offer to customers:

• Promo codes - are discussed here

• Earlybird Discount - If they book into your activity before a certain date

• Multiple Bookings Discount - If they book multiple sessions in your activity

Booking Settings

Invoice Settings

Subsidy Settings

Enable or disable subsidies for this activity

Online Publishing Settings

1. To enable customers to use the booking form to make bookings ensure the booking form is not hidden by selecting No

2. To allow bookings or inquiries to come through for this activity, click Yes

3. To publish the activity online and enable customers to find your minisite, click Yes

Last Updated: 10 Feb 2025