Morning & Afternoon Tea, Packed lunch & plenty to Drink
Wet weather gear and a change of clothes. Warm coat and sensible shoes
In warmer months come wearing sunscreen and bring a hat
No money or valuables to be brought to HWC
9-13 yrs children are able to bring ONE device, (NO MOBILE PHONES) e.g ipad to be used only in device time.

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Discounts Are Available!

20% OFF with the Multiple Bookings (Family) Discount.
Applies to second child once family has TWO or more bookings in ANY activity (including this one). ...AND those bookings are for activities that only run while this activity is running.
10% OFF with the Multiple Bookings (Family) Discount.
Applies to third child and onward once family has THREE or more bookings in ANY activity (including this one). ...AND those bookings are for activities that only run while this activity is running.
Please note:
If you are eligible for more than one discount you will receive the discount with the highest percentage.

Important Information

A programme of our activities is included, please have a read for more information, noting the two different age groups.
Behaviour plan: we have a behaviour plan and appreciate your support with this. This is part of your enrolment form and our supervisor is happy to discuss with you at any time.
We will also attach a school map, so you know where to find us.

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Read Our Terms & Conditions

Terms & Conditions for The Homework Club

Last updated on Wednesday, 17 December 2025, 11:21am

Terms and Conditions

CONDITIONS OF ENROLMENT

All enrolments are to be made online using Enrolmy. We are unable to accept verbal bookings. After making your online booking, your booking is confirmed, and you will receive an email outlining the dates you have booked. You will also receive a prepayment invoice that is required to be paid before the start of the booking. If you are missing any information, a Enrolment Form notification will be emailed to you. If this is not completed, then your booking may be transferred to a waitlist until completed. If there is a delay in this happening, we cannot guarantee space or save space at the venue. You can book up until midnight the day before. For on the day, for last minute/emergency bookings you will need to contact the THE HOMEWORK CLUB supervisor. All changes to your contact details need to be made via your Enrolmy profile. It is crucial we have up -to- date information, especially in the case of an emergency situation. Further information is available below under payment Terms and Conditions.
Confirmation of any booking is at the sole discretion of THE HOMEWORK CLUB.
A stand-down period of exclusion from a programme is at the sole discretion of THE HOMEWORK CLUB.
THE HOMEWORK CLUB supervisor or manager may confidentially contact relevant school staff to discuss a child. Parents/caregivers may be notified that this contact has or will be made.
You understand that it is your responsibility to ensure that the contact information, emergency contacts, medical contacts and allergy information kept on file by THE HOMEWORK CLUB is always current.
Reminder we are nut free- please ensure your child doesn’t bring along any nut based products in their lunch box.

Enrolments during Term Time Bookings are either regular or casual.

Regular Booking:
A regular booking is defined as a recurring booking with a repetitive pattern for a minimum of 3 weeks. If a Public Holiday falls into your repetitive pattern you will not be charged for this day. Regular bookings are made per term. For shared care or shiftworker bookings, parents/caregivers are to make a regular booking for the days required, then email theTHE HOMEWORK CLUB manager on info@thehomeworkclub.co.nzand provide information on your situation. The manager will then edit the booking to reflect individual needs.
Two weeks notice, in writing, must be provided for any permanent cancellation of an enrolment or if a single day for the rest of the term is to be cancelled, e.g. every Monday. The notice period will begin from the date of formal, written notification via email to the THE HOMEWORK CLUB manager. Failure to provide this notice period will result in full charges being applied for two weeks from either the childs last day of attendance or the date of formal notification being received by the manager. If we have to follow up on an absent child follow up fee of $10 will apply. Programme staff are not responsible for administrative issues like this, and do not take responsibility for this information being passed on.
Any individual sessions or days are unable to be cancelled. If you are going to be away or your child has an event on, these bookings will be treated as an absence and fees will apply accordingly, i.e. family holidays, school camps, group events, play date etc.

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Casual Booking:
A casual booking is a booking that does not have a repetitive pattern for a term. A casual booking has random dates, weeks throughout the term or the odd day throughout the term. Casual bookings do depend on venue ratios and staffing ratios
All casual bookings can be cancelled but unfortunately the full cancellation fees will apply.

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[li]Please report all absence directly to the THE HOMEWORK CLUB mobile via text before the commencement of the After School Care or Before School Care.[/li]

[li]If a child has not turned up to the THE HOMEWORK CLUB programme by 3.20pm then the follow up process will commence and the follow up fee $10 will apply.[/li]

[li]Session swaps/changing of days are not available. Extra days can be added if space is available.[/li]

[li]Full fees may be charged for any school closure due to unforeseen circumstances, eg an Act of God, pandemic, etc.[/li]

Enrolments for Special Days

Special days are Full day or Half day programmes we may operate during term time for Teacher Only Days or early finishes
A special booking can be made for unique sessions that fall outside the normal session times. This may include but is not limited to
Teacher Only Days,
School early finishes
School late starts

[li]If a Teacher Only day falls on a day in which a regular/recurring booking has been made, Before & After School fees will be removed if a full day booking is made or if THE HOMEWORK CLUB is unable to provide a programme.[/li]

[li]If a Teacher Only day falls on a day in which a regular/recurring booking has been made but he Homework Club is not open, there will be no charge.[/li]

[/ul]

Enrolments for Holiday Programmes

During the Holiday Programme all absentees are to be reported directly to the THE HOMEWORK CLUB programmes via text (see website for individual site mobile phone numbers -https://www.thehomeworkclub.co.nzor via email info@thehomeworkclub.co.nz. If your child is absent for any reason during the holiday programme, full fees will apply.
Any changes or cancellations can be made up until the cut-off date, usually 2 weeks prior to the programme starting at no charge, this can be done by modifying your booking in Enrolmy.
After the cut date, full fees will be required for any changes or cancellations.
No cancellations are available for any reason including sickness, change of circumstances, play date etc. Full fees are payable if the child is absent from the holiday programme, for whatever reason.
Full fees are payable if THE HOMEWORK CLUB is closed due to unforeseen circumstances beyond our control, eg an earthquake, pandemic.
Session swaps/changing of days are NOT available. Extra days can be added if space is available.
In the summer months, children are expected to arrive with sunscreen already applied and a sun hat.
For the holiday programme if a child is picked up after 3pm, they will be charged the 8-6pm session.
9-13s ONLY- Can bring ONE device, (NO CELLPHONES PLEASE) for the 30 minute use on a trip day and 2x 30 minutes on a home based day, (for games only).

Signing your child in and out

Each day when you collect your child, it is essential that you sign your child out of the THE HOMEWORK CLUB venue using the Enrolmy app on the programme tablet. For Before School programmes or Full Day programmes, you will also be asked to sign your child in when you arrive.
You agree that you, or an authorised person, will go on site to sign your child in or/and out of the enrolled programme. If you sign your child out late or sign your child in early to a programme, then you acknowledge that you will be charged extra. It is your responsibility as parent/caregiver to sign your child in and/or out at the appropriate times.
You acknowledge that if you do not sign your child in or out, that the programme staff will do so on your behalf and fees will be charged according to the sign in/out time.

Collecting your child

If a person arrives to collect your child who has not been authorised, then we are obliged (for your child's safety) to keep your child in our care until you have been contacted for consent. To save embarrassment for all concerned, we would appreciate prior notification from you on this matter. This can be done by adding them into your Enrolmy profile as an authorised collection person.
Please remember that the After School Care and Holiday Programmes close at 6.00pm. The programme staff will start the contact process 5 minutes before the venue is due to close, if they are unable to contact the first guardian, then the second guardian will be contacted and then the Emergency contacts.
A one off fee of $50 will be charged for any pick ups after 6pm and after ten minutes an extra charge of $1 per minute will be added to your weekly account.
Repeat late pick ups may result in termination of enrolment.

DAMAGE TO RESOURCES/PROPERTY

If a child causes damage to any resources and/or any property/ belonging to others or to any venue that THE HOMEWORK CLUB operates from or that venues resources and/or property, all costs of repair or replacement will be met by the parent/caregiver and will be added to the parent/caregivers account.
Children are asked not to bring valuable belongings to THE HOMEWORK CLUB such as toys, electronic devices, phones etc. THE HOMEWORK CLUB will not accept responsibility for loss or damage of any items including but not limited to scooters, bikes etc.
Children attending the 9-13 Holiday Programme are allowed to bring ONE device for Device Time use only, (NO mobile phones).

HEALTH AND SAFETY

Minor health & safety accidents/incidents will be treated by appropriately First Aid trained and certified staff members. Serious health & safety accidents/incidents will be dealt with according to THE HOMEWORK CLUB Policies & Procedures. (Minor health & safety accidents/incidents may include but are not limited to; minor cuts, abrasions, soft tissue bumps and bruises.)
THE HOMEWORK CLUB staff may apply sun block as appropriate.
THE HOMEWORK CLUB staff may administer medically prescribed medication to children with parent/caregiver written permission when/if required. Full information on dosages will be provided by the parent/caregiver, together with the medication. THE HOMEWORK CLUB staff will formally record each time a medication is administered and parent/caregiver will sign to acknowledge this.
You acknowledge that you hereby give permission to the THE HOMEWORK CLUB staff to administer medically prescribed medication to your child.. All medication must be in labelled containers/ bottles with the childs details on the label. You understand that the staff will formally record each time a medication is administered.You agree to provide full details of the medication to be administered by completing the Medical Consent Form and to ensure that all medical information regarding your child is up to date and accurate on your childs Enrolmy profile.
Our staff are trained to deal with emergencies. In the case of a serious accident involving your child, you acknowledge that you hereby give permission for the THE HOMEWORK CLUB staff to either call an ambulance or take your child to the nearest medical facility first, then you will be notified. You agree that you will cover any costs. In a civil emergency the staff will remain at the centres until all children are collected.

OFF SITE EXCURSIONS

THE HOMEWORK CLUB programmes will at times have special trips and activities that occur away from the main site. The trips are undertaken in accordance with the Excursions and Transport Policy section of the THE HOMEWORK CLUB Policy and Procedure document. You hereby give THE HOMEWORK CLUB permission to transport your child/ren from a designated HOMEWORK CLUB site of operation if and when required i.e. evacuation, group trip etc.
Please note an additional flat rate of $12 will be charged for ALL excursions, regardless if these are cancelled for any reason.
A chartered or company vehicle will be used for all transportation. Occasionally trips are altered due to bad weather or circumstances beyond our control. THE HOMEWORK CLUB accepts no responsibility for this, but alternative activities will be arranged if possible and no refunds will be given to any changes to the scheduledprogramme.
I hereby give THE HOMEWORK CLUB permission to transport my child/ren from a designated HOMEWORK CLUB site of operation if and when required i.e. evacuation, group walk trip to a park, visit another THE HOMEWORK CLUB programme.

PHOTOGRAPHS OF CHILDREN / CHILDRENS WORK You acknowledge that photographs of your child or items of your childs work completed at THE HOMEWORK CLUB may be used at a later date for training, marketing, social media and/or promotional purposes. You hereby give consent for this unless, during the enrolment process, you have indicated otherwise.

FEES & PAYMENTS Fees are as advertised but are subject to change. Fees are our main source of income. To operate efficiently we require that our fees be paid promptly Please see our current fee policy for the most up to date fee information.

You agree to pay the fees as stipulated in the Fee Policy.
Full fees are charged for all absences, including sickness, change of circumstances, shy child etc. A Follow Up fee of $10 is charged for any unnotified absences or in situations in which phone calls are made to determine the whereabouts of an un-notified absence.
A $10 administration fee will be charged in the situation a child arrives at THE HOMEWORK CLUB without an enrolment and phone calls to a parent/caregiver have to be made to clarify enrolment status.
Extra fees are charged for dropping off before or picking up after the booked session times at $1.00 per minute (or the fee for the extended session, whichever is less)
If we need to provide a drink bottle an extra $2 fee will be charged to cover this.
If we need to provide a hat for an outdoor excursion and extra $6 will be charged to your account.
Invoices are emailed to the email address kept on the Enrolmy parent data base on a fortnightly basis prior to the start of the fortnight and need to be paid prior to the fortnights care.To view your invoices/payments or any enrolment information, log in to your ENROLMY account.
You can make payments via Direct Credit to our bank account 12-3147-0175001-00
Please use your child's first and last name and invoice number as the reference. There is no charge for Direct Credit payments.
You understand that making a payment via Enrolmy or Ezidebit that you will be charged administrative fees. THE HOMEWORK CLUB have no control over these fees. Details of full fees are available on the Ezidebit payment page.
No cancellations are available for any reason including sickness, shy children etc. Full fees are payable if the child is absent from the Before School, After School and Holiday programme, for whatever reason.
Full fees are payable if THE HOMEWORK CLUB is closed due to unforeseen circumstances beyond our control, eg pandemic, earthquake, civil emergency.
Session swaps/changing of days are not available. Extra days can be added if space is available.
Interest on overdue invoices shall accrue daily from the date when payment becomes due, until the date of payment, at a rate of ten percent (10%) per calendar month (and at THE HOMEWORK CLUBs sole discretion such interest shall compound monthly at such a rate) after as well as before any judgment.
In the event that your payment is dishonoured for any reason then you shall be liable for any dishonour fees incurred by THE HOMEWORK CLUB.
If you default in payment of any invoice when due, you shall indemnify THE HOMEWORK CLUB from and against all costs and disbursements incurred by THE HOMEWORK CLUB in pursuing the debt including legal costs on a solicitor and own client basis and THE HOMEWORK CLUBs collection agency costs.
If any account remains overdue after thirty (30) days then an amount of the greater of twenty dollars ($20.00) or ten percent (10%) of the amount overdue shall be levied for administration fees which sum shall become immediately due and payable. Your child may be removed from the programme until payment has been received and the debt may be referred to our Debt Collection Agency and all collection costs will be added to the amount outstanding.
Without prejudice to any other remedies THE HOMEWORK CLUB may, if at any time you are in breach of any obligation (including those relating to payment) suspend or terminate the enrolment and is absolved of its other obligations under the terms and conditions. THE HOMEWORK CLUB will not be liable to you for any loss or damage that you may suffer because THE HOMEWORK CLUB has exercised its rights under this clause.
By agreeing to these Terms and Conditions you authorise THE HOMEWORK CLUB to:
Collect, retain and use any information about you for the purpose of assessing your creditworthiness or marketing products and services to You; and
Disclose information about you, whether collected by THE HOMEWORK CLUB from you directly or obtained by THE HOMEWORK CLUB from any other source, to any other credit provider or any credit reporting agency for the purposes of providing or obtaining a credit reference, debt collection or notifying a default by you.
Bookings may be cancelled or waitlisted by THE HOMEWORK CLUB if an account is in arrears.
Any debit or credit over $25 at the end of every year for parents who are no longer attending will be written off.
Any credit over $25 at the end of the year for any parent who is no longer attending will be credited to the nominated bank account, the Manager will email the parent for account number.
If the manager has emailed the parent 3 times and telephoned/left a message but there has been no response after a month, the credit will be written off.

ALL BOOKINGS REQUIRE THE CUSTOMER TO PAY IN ADVANCE. WINZ SUBSIDY

WINZ forms are to be completed by the supervisor on site.
THE HOMEWORK CLUB holds no responsibility for non-payment of WINZ Subsidies if forms are not
provided to us for completion and/or returned to the relevant WINZ Office. Liability for payment of
fees remains the responsibility of parents/caregivers in all circumstances.
You acknowledge that you are responsible for ensuring any WINZ forms are completed and given to
the supervisor on site and to check that these are completed correctly.

PRIVACY AND CONFIDENTIALITY

Where you are an individual the authorities under this clause are authorities or consents for the purposes of the Privacy Act 2020.
You shall have the right to request from THE HOMEWORK CLUB a copy of the information about you retained by THE HOMEWORK CLUB and the right to request THE HOMEWORK CLUB to correct any incorrect information about you held by THE HOMEWORK CLUB.
You acknowledge that the information contained herein is confidential, and pursuant to the Privacy Act, will only be used by THE HOMEWORK CLUB to effectively care for your child/ren and not used or distributed for any other purposes. Representatives from the Ministry of Social Development OSCAR Approvals team may view this information as part of the auditing process

POLICIES & PROCEDURES

Please see the staff if you wish to view our full Policies and Procedures. It contains detailed information on all THE HOMEWORK CLUB Policy and Procedures, including but not limited to the following, Health & Safety, making complaints, employment practices, etc.
Our staff are trained in our Safeguarding Policy, to ensure the well-being of all children we will implement this policy to include seeking guidance and support from outside agencies to include but not limited to Oranga Tamariki.
You agree to adhere to the policies and procedures that are set out in the THE HOMEWORK CLUB Policy and Procedures document.
THE HOMEWORK CLUB will give a minimum four weeks notice for any changes to the above Terms and Conditions. All changes will be communicated via email.

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Holiday Programme (9-13 year olds) 6th-17th July 2026

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Terms & Conditions for The Homework Club

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Terms & Conditions