“Carer” refers to the person / persons who attend the course of any part of it with the pupil.
“Parent” refers to a parent or legal guardian who will be responsible for the payment of the fees and who is the contracting party in this contract
“Sport4Kids” refers to the company or the person with whom you have entered this agreement
“Course” refers to the Sport4Kids children’s sports programmes, products and services
“Enrolment Form” refers to the form relating to the enrolment or reenrolment of a pupil on a Sport4Kids course
“Fee” refers to the monetary cost per course as specified in the enrolment form
“Coach” refers to the individual(s) employed by Sport4Kids to teach the course. Every effort will be ensued to ensure that the coaching personnel for each venue remain the same, however, Sport4Kids retain the right to change coaching personnel when required.
“Premises” refers to the premises where the course takes place.
“Pupil” refers to the child attending the course, whose details are specified by the Parent or Carer on the enrolment form.
“Terms” refers to the terms and conditions set out in this document and any special terms and conditions agreed in writing by Sport4Kids and the parent /carer/guardian.
Acceptance of Terms and Conditions
- All agreements relating to the teaching of the Course by Sport4Kids to the Pupil are subject to these Terms to the exclusion of all other terms and conditions
- No variation or addition to the Terms shall be binding unless agreed in writing by Sport4Kids and the Parent
- The Terms shall be deemed to have been accepted by the Parent upon payment of the Fee by or on behalf of the Parent. Payment by the Carer shall be deemed to have been made on behalf of the Parent.
- The Parent and/or Carer agrees to keep the content of the Sport4Kids Course confidential and not copy or use any aspect of the Sport4Kids Programme directly or indirectly
Payment
- The Parent shall pay the whole Fee to Sport4Kids prior to the Pupil commencing the selected course
- The Fee is non-refundable under any circumstances whatsoever without the prior written agreement of Sport4Kids.
- S4K operates the highest levels of coach child ratios and therefore places are limited spaces per class. No refunds or change to the monthly fee will be made for a child not attending their session unless S4K are made aware of exceptional circumstances, where it will be heard by the Senior Leadership Team on a case-by-case basis and a decision made on how to proceed.
- Fees for classes and camps are subject to change reflecting increases in venue, coaching and costs associated with legal compliance, OFSTED requirements and government regulation.
- All fees for Classes and Camps do not need to be published or notified in advance.
Cancellations – Camps/Wraparound Care
- If you would like to cancel a booking for Sport4Kids Holiday Camp or in-school services (Home Club, Breakfast Club and single-session After-school Clubs) please follow the below:
- A call/email to head office made up to 48 hours before the start of the session, a full refund or change of date can be made.
- A call/email to head office made less than 48 hours but at least 1 hour before the start of the session, a credit or change of date can be made.
- Any notification less than 1 hour before the start of the session, no credit/refund or change of date is possible.
- For block booking After School Clubs, we allow a 7-day grace period. This grace period is applied once the first upcoming session within the block booking has commenced.
- If you would like to cancel up to 48 hours before the first session, we will refund all monies paid, offer the option to move to another block booking after school club, or offer credit for the for the full value of the booking.
- If you would like to cancel within the 7-day grace period, we will offer the option to move to another block booking after school club or add credit for the remainder of the block booking (partial credit). A refund may be considered for exceptional circumstances on a case-by-case basis with a decision being made by the Senior Leadership Team.
- If you would like to cancel after 7-day grace period, no refund, option to move to another after school club or credit is available.
- For bookings that accept childcare vouchers or government tax free childcare as a form of payment, any refunds, credit or movement of sessions are according to the notice periods outlined above. All refunds of this type must also be paid back through the childcare voucher or government tax free account and can not under any circumstances be paid back to a debit or credit card.
Parental Responsibility
The Parent warrants and represents that:
- The information set out in the Safety form on Enrolmy (whether completed by the Parent) is accurate in all respects and the Parent/Carer will update their Emrolmy account of any change in such information immediately. Any information that cannot be updated through the Enrolmy system, the parent must notify Sport4Kids and receive a confirmation that these details have been changed.
- The Parent will provide all relevant medical, health and similar information required to conduct the Service and for the protection of the individual Pupil and other Pupils and third parties and emergency services that may encounter the Pupil during the execution of the Service.
- The Parent will provide detail of all additional needs the child may have and if the child requires additional support. Sport4Kids will try to be as fully inclusive as possible, but we are not able to support all pupils with complex needs. If a pupil has a complex need or needs a 1 to 1, a meeting with the service head and Parent/Carer will need to be done prior to the session date to establish if the session is suitable for the pupil.
- The Parent has read the S4K Data Protection and Privacy Statement and has been informed as to their data and privacy rights as well as their personal data, its uses and processing of personal data by Sport4Kids.
- The Parent recognises Sport4Kids legitimate right to use personal data in the normal course of conducting its business, for the execution of the service and the Sport4Kids contractual obligations.
- The Parent recognises the Sport4Kids duty and responsibility to comply with its legal responsibilities, for OFSTED compliance and governmental regulation regarding personal data.
- When attending the Course, neither the Pupil nor the Carer will be suffering from any illness, disease or anything similar thereto.
- Where the Parent is present during the Service, the Parent acknowledges and agrees that the Pupil shall be deemed to be under the direction, care and control of the Carer throughout the Course and the Carer shall be responsible for the welfare and conduct of the Pupil throughout the Course and whilst the Pupil is on the Premises.
- The Parent recognises that it is the core mission and essence of Sport4Kids to promote healthy activity, sports, fitness, good behaviour and wellbeing for children and parents and that the use of marketing, communications, education, training and social media play a key element of promoting children’s sports and for the greater good of the community and the individual.
- Where a child is a Ward of Court, the Parent has a responsibility to inform Sport4Kids of such status and any associated information regarding the child and circumstances around such status as it pertains to the delivery of the service and data protection and privacy responsibilities of Sport4Kids.
- The Parent shall indemnify and keep indemnified Sport4Kids against the loss (including loss of profit), liability, costs and expenses which Sport4Kids shall incur directly or indirectly as a consequence of any action or inaction of the Parent, the Carer or the Pupil.
- Sport4Kids asks that children attending a holiday camp or in a school provision has been toilet trained. If a child is still in nappies, he/she is unsuitable for activities where a parent is not in attendance, and Sport4Kids asks that the child is not booked in for a camp or school service. Sport4Kids understands that accidents can happen and suggest that younger children bring a change of clothes. If a child is to soil themselves whilst attending one of our services, then the Intimate Care Policy will be followed.
- The Parent shall be responsible for any damage caused by the Pupil to any third-party property or individuals unless due to the direct act to cause any damage and the negligence of Sport4Kids staff or sub-contractors.
Privacy & Data Protection
The Parent recognises that Sport4Kids takes seriously its obligations and responsibilities and commitments under as defined by Data Protection legislation and common law rights of individuals pertaining to privacy and data protection rights. Sport4Kids will obtain, retain and only process personal data in line with the UK Data Protection Act and the EU General Data Protection Regulation 2016 as well as respecting individual privacy and data protections rights within common law.
- Sport4Kids will only process data that is appropriate for the purposes of delivering services to members and as required by government regulatory bodies including OFSTED for the purposes intended to support parents, children over the lifetime of their membership and the full range of products and services provided by Sport4Kids including classes over the course of a Life-Time Membership of Sport4Kids.
- Sport4Kids will only keep data for a period required by OFSTED and government authorities and to support obligations of individuals including Sport4Kids lifetime membership and the prevention of fraud.
- Sport4Kids will not store credit or debit card details.
- Sport4Kids will not share customer data with any 3rd parties other than for the purposes of executing Sport4Kids contractual obligations to deliver the service and to comply with OFSTED and government regulation, emergency services, governing sports bodies, protection of the individual and the legitimate interests of society at large including research and analysis.
- Where there are events, tournaments, representative teams, competitive matches, training courses or classes, group travel or functions it may be necessary to share relevant communication information to the group including emails, mobile numbers and social media tags for the purposes of peer group support, safety, protection and for use during emergencies and situations where communications is needed between Children, Parents and Carers for the protection of children and for the legitimate interest of the group and the community.
Photography
At all sessions, events, classes, social and sports festivals, Sport4Kids will be recording with photography and video for the purposes of training, quality and marketing purposes. This will include group photos and action shots as well as training routines, team and squad pictures.
The parent/carer acknowledges and confirms that they waiver all image rights and recognize that all image rights fully vest in Sport4Kids.
Terms and Conditions
All the terms and conditions above are subject to change. The most current Terms and Conditions will be published on the website and sent to all current bookings/members when they are changed.
No notice of the change in terms and conditions needs to be given in order for Sport4Kids to make any changes.