Enrolmy for Schools

The easiest way for Office Managers to take payments and reduce office chaos.

School Admin? No Sweat!
"Less paper work for me,
and fewer payments to chase."
- Jan Munroe
Office Manager,
Albany Primary School

Most sports coordinators jump for joy when they first hear about Enrolmy.

However their second thought is often,
"But wait... I need to check with our office manager. I don't want to make their job any harder!"

Everyone at school knows that the office manager is the glue that holds the place together. They know that the job takes multi-tasking to the extreme and the last thing anyone wants to do is add to that list.

Rest assured office managers - Enrolmy has got your back.

We know you love the parents and interacting with them can be the highlight of your day. But we also know it's hard to get any of those other big jobs done with constant interruptions. Simple admin tasks like taking payment for school trips, team sports and lunches, could and should be easy to do online. But if schools don't offer a simple system parents will default to you.

Our research shows that parents much prefer the convenience of booking and paying online, but only if it's one seamless process. Otherwise - and you know it - they pick up the phone or drop by your desk so they can be sure the job is done.

Enrolmy has been built with both sides of the equation in mind. Streamlined for parents, and simple for administratiors. We're sure that you will find Enrolmy is a pleasure to use. Why not book a free demonstration to find out more?

Jan's Story

Jan Munroe is the friendly face of Albany Primary School. Her office is busy and she runs a tight ship. Jan loves the way that Enrolmy allows her to immediately see when emails have been opened, who has been invoiced and who is yet to pay.

Taking credit card payments for sports and camps with Enrolmy means less paper work for me and fewer payments to chase.

Enrolmy plays well with others

Enrolmy is a team player. Our system integrates with the systems you already use and set up is simple.

Enrolmy - Xero - Stripe
  • Streamlined parent bookings.
  • Automatic invoicing.
  • Credit card payments.
  • Sync with Xero.
  • Email, print, or CSV download.
  • Mini-site for your school.
  • Bulk communication options.
  • Easy to use and learn.
  • Help docs and customer support.
  • Cloud based - use anywhere, anytime.
Frequently Asked Questions
Q Is Enrolmy a replacement for our existing school accounting system?

While Enrolmy is very able accounting software in it's own right, we know that there are specialist products out there that you are probably already very familiar with. Enrolmy doesn't wish to replace your existing accounting system or burden you with needing to run two sets of accounts.

If you use Xero to manage your finances you'll find that Enrolmy works beautifully with Xero. The initial setup takes less than five minutes, and once you're underway automatically syncing invoices and credit notes with Xero is completed in a matter of clicks.

If you're using another accounting or school management system then Enrolmy will not get in your way. You could think of Enrolmy as another payment gateway for your school - like your EFTPOS machine - that parents will love to use. Our research shows that most parents would prefer to book and pay online (but only if it is a quick and straight-forward process). We've also learnt that more often that not parents like the convenience of paying by credit card. That's why we've put a lot of design hours into creating a fantastic booking experience for parents.

Q Is Enrolmy going to take hours of training for me to learn?

Goodness, no - nobody want's that! It may seem daunting at first, but once you've got the basics of Enrolmy under you're belt, we are sure you will find it intuative and a pleasure to use day-to-day. We've deliberately aimed to build a product that puts simplicity ahead of complexity, yet Enrolmy is surprisingly powerful and flexible.

When your school begins to use Enrolmy we'll take you through a personalised one hour tour. We'll guide you through the set up process for your school and answer any questions you might have. Once you're up and running you can refer to our online help documentation or contact our customer service team.

Q What is required to take credit card payments?

All you need is your school's bank account number, GST number, and proof of your identity such as a scanned copy of your driver’s license or passport. Thanks to Stripe, our trusted credit card provider, it takes less than five minutes to complete the credit card approval process - so you can be up and taking credit card payments straight away!

Q What are the credit card fees?

There is a percentage based charge of 3.63% of total payments made by credit card, plus a 30 cent charge for every credit card transaction (excluding GST). There is however an option to pass a part of this charge on to parents.

Option One: You will pay the full cost of the transaction fee - 3.63% + 30 cents (excl. GST) of the amount paid.
OR
Option Two: You can pass part of the cost of the transaction on to parents. So parents will pay an additional 1.85% of the amount they owe and therefore the final cost to you will be 1.85% + 30 cents (excl. GST).

Q Will I still have to chase payment from parents?

No, not neccesarily! With our "pay by credit card only" option you can require that parents pay via credit card at the same time that they make their booking. Doing things this way means that you will never have to chase parents for payments ever again!

You don’t have to do things this way of course, and you can give parents the option of paying via credit card or internet banking. We know from research that most parents will choose to pay by credit card anyway, and because an invoice is sent to the parent immediately many will pay via internet banking in quick time too.

For those who don’t pay in a timely manner it is really easy to see within Enrolmy who has and hasn’t paid. For the tardy ones you can send payment reminders directly from the app.

Q If Enrolmy is FREE for Schools how does Enrolmy make any money?

There is no monthly subscription cost for schools that use Enrolmy to manage their sports activities, camps, and annual school donation payments. We are able to do this because we're partnering with activity providers that are already at your school or in your local community, such as holiday programme providers, who use our paid Enrolmy Pro service.

We do however collect a small fee from you for all credit card transactions and in the future, we may also partner with sponsor organisations. This may mean that some advertising will appear within Enrolmy - albeit in an unobtrusive and inoffensive way.