After School Fun Club - BASC & Holiday Programmes

 Whitby, Porirua

Terms And Conditions

Last updated on 2018-06-29 09:44:24

After School Fun Club


All children are welcome to join the After School Fun Club (ASFC) Holiday Programme from all Primary Schools. We endeavour to make them feel welcome and we support them to settle in quickly and make new friends.
Every day the Programme provides games, art, sports and special trips by bus away from the base. Parents are welcome to drive into the school ground to park their car.
Parent / caregiver are responsible to drop off child(ren) to the base venue by latest 9am. This enables the programme / outing to run smoothly. Each day children need to be signed in and out by an adult at the attendance register.


Parents / caregivers are responsible to ensure that their child will be provided with morning tea, lunch, water bottle, proper footwear, jacket or jersey, sunhat and sunblock. Please ensure that all items are named.


Anything you and your child considers valuable (toys, mobile phones). We do not accept responsibility for any loss or damage of private toys or any other personal items.


ASFC aims to provide a harmonious and safe environment for the children in our care. In return children are expected to follow the ASFC behaviour rules. They are based under the umbrella of the four R’s and are:
  • Respect yourself
  • Respect other
  • Respect the environment
  • Take Responsibility for your actions
Unacceptable behaviour may revoke the right of attendance at the discretion of staff.


ASFC Holiday Programme outlines are available:
On  Booking website [url=][/url] on the main page to be downloaded
ASFC Programme rooms Monday – Friday from 3-6pm
We strongly advise that you book early to avoid disappointment. Placements are subject to availability and are on a first come-first served basis. Bookings are only processed once full payment and / or a WINZ confirmation has been received by the office. We will confirm your bookings via email.
Enrolments are deemed pending until a confirmation e-mail has been received by you.


After School Fun Club is a charitable trust. The running of the Holiday Programme requires that fees are paid on time.

Via credit card – at the end of booking process.
Via internet banking:
Account: After School Fun Club Trust, BNZ Lower Hutt,
Acc.No: will be provided with an e-mail to you after the booking process - Please include your child’s name as reference. 

Unpaid bookings constitute a default of this contract. After School Fun Club reserves the right to transfer any overdue account fees to a debt collection agency. Any costs associated with this matter shall be paid by the customer.


After School Fun Club is approved by the Ministry of Social Development and thus parents are eligible to apply for an Oscar subsidy via Child, Youth & Family. For further information contact WINZ on 0800 559 009.
Parents can download an OSCAR subsidy form here

Please submit the subsidy application to WINZ days before the Programme commences and keep a receipt. Once subsidy confirmation has been received by ASFC an account statement will be e-mailed to you. Payment of the account is then required within 2 days.


Please note: No refund will be given for cancellations after the commencement of the Holiday Programme or when your child is absent unless a medical certificate is provided. In this case a refund will be accorded (minus a $10 administration fee per child).


Pick-ups after closing time (5pm) incur a late fee. There will be a $1 penalty rate per minute for the first 30 minutes and 50c for every minute thereafter.


Please do not bring your child(ren) to the Holiday Programme if your child does not feel well or has a severe cold / cough or any other illness.
In case your child will not attend a booked day a text message must be left on the club mobile before 9am.

Adventure School             027-711-9763
Huia Pool                              027-320--5503
Waterloo School               027-254-6400


If any medication is needed for your child, the parent / caregiver must inform a staff member and the prescribed dosage must be entered and signed on the medication sheet by the parent / caregiver.


ASFC takes every care to ensure the safety and well-being of the children in the Programme. In the event of an emergency situation which requires medical care for a child staff will make every effort to contact the parent / caregiver. In case staff cannot reach the parent / caregiver ASFC will proceed to organise medical care for the child concerned.


I give permission that photos are taken from my child for the only purpose to display it either on the dashboard of my booking page and / or use it for the upcoming ASFC website for marketing and promotional purposes. Photos may also be displayed at the club premises for viewing. No names will be added to a photo. I have during the enrolment process the option to select “No” for this matter if I wish.


Our Programme policies are available for viewing from the Programme Director.


The enrollment information will be held at the After School Fun Club to assist in the care of your child or if any emergency occurs and you may have access to it in terms of the Privacy Act 1993. This information will not be shared without your permission unless required by legislation or Ministry of Social Development.


By booking my child(ren) attendance I consent that my child participates in the daily activities as advertised but not limited to and can travel by public or private bus to the Holiday Programme outings. The management of the After School Fun Club, its employed and volunteer staff will take uppermost care of all children. However, neither the management nor the employed staff and volunteer shall have any personal liability in respect of any act of omission arising out of any session or activity of the After School Fun Club Holiday Programme. I have read and understood the Terms and Conditions and agree with its contents.